Data Processor/Administrator

Part Time – Monday to Friday, 09:30 to 14:00

The Data Processor / Administrator is responsible for maintaining accurate employee and workforce data while delivering efficient administrative support across people-related systems and processes. The role ensures data integrity, compliance, and the timely processing of information to support payroll, reporting, and operational decision-making.

Key Responsibilities

Employee Data & Administration

• Maintain and update employee records within internal systems, ensuring all data is accurate, complete, and compliant with data protection requirements and company policies
• Process employee lifecycle changes including new starters, leavers, transfers, and contractual amendments in a timely manner
• Prepare and issue documentation such as contracts, letters, and employment change confirmations
• Support onboarding and offboarding processes, ensuring all required documentation is completed, processed, and securely stored
• Respond to employee and manager queries regarding processes, policies, and systems
• Generate regular and ad-hoc reports, ensuring data accuracy and consistency
• Support audits and compliance checks by providing accurate records and documentation
• Identify and implement improvements to administrative and data management processes
• Maintain strict confidentiality and security of all employee information

Workforce Data & Systems Administration

• Administer workforce management systems, ensuring accurate recording of working hours, absences, and overtime
• Monitor, validate, and resolve discrepancies in records, working closely with managers where required
• Process and maintain accurate absence records, including sickness, annual leave, and other leave types
• Ensure timely and accurate submission of data to support payroll processing
• Produce regular and ad-hoc reports on attendance, absence trends, and workforce activity
• Provide system support, guidance, and training to managers and employees
• Maintain accurate and up-to-date system data, ensuring consistency across platforms
• Support compliance and audit requirements related to working time and record-keeping
• Identify opportunities to improve system usage, reporting, and administrative efficiency

Key Skills & Experience

Essential

• Previous experience in an administrative, data processing, or workforce systems role
• Strong attention to detail with a high level of accuracy
• Experience working with internal data systems
• Proficient in Microsoft Office, particularly Excel
• Strong organisational and time management skills
• Ability to handle confidential information with discretion
• Effective communication skills, both written and verbal

Desirable

• Experience supporting payroll processes
• Knowledge of employment-related processes and best practice
• Experience with workforce management systems (e.g. Kronos, Workday, SAP)

Personal Attributes

• Highly organised and methodical
• Proactive and solution-focused
• Able to work independently and collaboratively
• Adaptable in a fast-paced environment

GSF Car Parts is one of the UK’s leading automotive parts distributors, supplying thousands of independent garages throughout the UK and Ireland with parts, tools, garage equipment and specialist training. The group has over 207 branches nationwide and a turnover exceeding £500 million. Built on the heritage and success of a dozen local brand identities acquired over several years, we have traded as one brand since November 2021. Our branch network is bolstered by centralised support and expertise from specialist departments in key areas such as procurement and supply chain, marketing and national accounts. The business also benefits from integrated IT systems, which include our industry leading catalogue system, Allicat, and access to the Group's national garage programme, Servicesure

#INDGSF