Accounts Payable Clerk

Job and Person Specification

Job title     Accounts Payable Clerk                  

Overall purpose of job                 to assist with the financial operations of the company by managing and processing invoices. Accurately recording and maintaining financial transactions, ensuring that suppliers are paid on time, and resolving any discrepancies or issues that arise.

Responsible to     Head of Accounts Payable

Working Hours                              40 hours per week, shifts between 8:00am and 6:00pm - Monday to Friday, Office based with potential to move to 1 day hybrid per week.

 Duties    

Main Duties atabilities

• Verifying and reviewing all incoming invoices and credit notes for accuracy, completeness, and adherence to company policies and procedures.
• Match and process high volumes of Stock invoices with purchase orders, Good Receipts, and other supporting documentation.
• Code and process high volumes of Nonstock (Opex) invoices into the accounting system accurately and in a timely manner.
• Send high volumes of invoices to internal stakeholders for approval.
• Collaborate with suppliers and internal stakeholders to resolve invoice discrepancies efficiently and effectively while maintaining positive relationships and adhering to supplier payment terms.
• Reconcile supplier statements monthly identifying and resolving any discrepancies or errors and ensuring accurate payment of invoices.
• Maintain accurate and up-to-date accounts payable records including online Filing of invoices/ Credit notes and other related documents for easy retrieval and audit purpose.
• Assist with month end and year end closing activities, including preparing and reconciling accounts payable reports and statements.
• Work with the current AP team and management to improve processes and increase efficiency.
• Assist with other accounting tasks and projects as assigned by management.

Qualifications:

• 1-3 years of experience in an accounts payable or similar finance role.
• Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and proficiency in Microsoft Office, especially Excel.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both verbal and written.
• Ability to handle confidential information with integrity and professionalism.

Key Competencies:

• Analytical and problem-solving abilities.
• Ability to work independently and as part of a team.
• Time management skills to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in handling financial data.

GSF Car Parts is one of the UK’s leading automotive parts distributors, supplying thousands of independent garages throughout the UK and Ireland with parts, tools, garage equipment and specialist training. The group has over 175 branches nationwide and a turnover exceeding £475 million. Built on the heritage and success of a dozen local brand identities acquired over several years, we have traded as one brand since November 2021. Our branch network is bolstered by centralised support and expertise from specialist departments in key areas such as procurement and supply chain, marketing and national accounts. The business also benefits from integrated IT systems, which include our industry leading catalogue system, Allicat, and access to the Group's national garage programme, Servicesure