Operations Administrator

We are looking for a highly organised and proactive Operations Administrator to support the day-to-day activities of our Central Operations Team. This role plays a vital part in ensuring the smooth running of operational processes across the business, with a particular focus on coordination, reporting, and compliance.

While the role includes some responsibilities related to Health & Safety, the primary emphasis is on providing well-rounded administrative and operational support to help maintain efficiency, consistency, and compliance across the organisation.

Key Responsibilities:

• General Operations Support:
• Assist in the coordination of company-wide operational processes, updates, and initiatives.
• Maintain internal databases, trackers, and shared resources to ensure accuracy and consistency.
• Support internal communications and circulate key updates or procedural changes.
• Liaise with multiple departments to help standardise practices and resolve day-to-day issues.
• Administrative Duties:
• Provide high-quality administrative support to the Central Operations team.
• Schedule meetings, compile agendas, take minutes, and track follow-up actions.
• Prepare operational reports, dashboards, and performance summaries.
• Support document control and policy management across operational areas.
• Compliance & Health & Safety Support:
• Maintain records related to compliance, audits, and risk assessments.
• Track completion of mandatory training and documentation requirements.
• Support the coordination of periodic checks, reviews, and H&S updates (e.g., site inspections, policy roll-outs).
• Continuous Improvement:
• Contribute ideas to improve administrative processes and team efficiency.
• Support operational projects and help implement new systems or tools.

Key Requirements:

Essential:

• Previous experience in an administrative or operations support role.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent attention to detail and accuracy in data handling and documentation.
• Good working knowledge of Microsoft Office, especially Excel, Word, and Outlook.
• Strong interpersonal and communication skills.

Desirable:

• Experience in a centralised, multi-site or compliance-focused role.
• Familiarity with operational reporting or business process coordination.
• Awareness of health & safety or workplace compliance (training can be provided).

GSF Car Parts is one of the UK’s leading automotive parts distributors, supplying thousands of independent garages throughout the UK and Ireland with parts, tools, garage equipment and specialist training. The group has over 191 branches nationwide and a turnover exceeding £475 million. Built on the heritage and success of a dozen local brand identities acquired over several years, we have traded as one brand since November 2021. Our branch network is bolstered by centralised support and expertise from specialist departments in key areas such as procurement and supply chain, marketing and national accounts. The business also benefits from integrated IT systems, which include our industry leading catalogue system, Allicat, and access to the Group's national garage programme, Servicesure.

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